BOYCE RAILWAY DEPOT FOUNDATION
DIRECTOR’S MEETING MINUTES
January 20, 2019
Date: Sunday, January 20th, 2019
Time: 3 PM Eastern Time, 2 PM Central Time
Allotted time: 30 minutes
Venue: Conference call only; call-in number – (515) 604-9307 Access code – 622652#
If you encounter connection issues, please call Frank Scheer at (202) 641-7469.
Attendees:
Quinton Barker
Fran Barker
Frank Scheer
Robert Moore
Daniel Rollyson
Eileen Rollyson
Establishment of Director’s Terms:
- Quinton Barker – Beginning second year of three year term
- Fran Barker – Beginning second year of three year term
- Robert Moore – Beginning second year of two year term
- Frank Scheer – Beginning second year of two year term
- Daniel Rollyson – Re-nominated to one year term
- Eileen Rollyson – Re-nominated to one year term
Appointment of Officers:
The appointment of officers for the term from March 1, 2019, through February 28, 2020, are:
- Quinton Barker – President
- Fran Barker – Vice President
- Frank Scheer – Secretary
- Frank Scheer – Treasurer
A motion to accept the officer appointments was made by Robert Moore. The motion was seconded by Daniel Rollyson. The motion was approved by a unanimous vote.
2018 Meeting Minutes
The minutes of the January 20th, 2018 director’s meeting were read. Fran Barker moved to approve the minutes as read. The motion was seconded by Robert Moore. There being no discussion, the vote to accept the minutes was approved by acclamation.
Old Business:
- Secretary’s Report:
As of January 20th, 2019, there are 72 members. A renewal notice for 2019 will be mailed during 2019 summarizing progress at Boyce depot. Quinton Barker moved to approve the membership report. The motion was seconded by Daniel Rollyson. There being no discussion, the vote to accept the membership report was approved by acclamation.
- Treasurer’s Report:
As of January 20th, 2019, the checking account balance is $1,583.31. The Verizon telephone and Internet account, Clarke Country Sanitary Authority, and the Rappahannock Electric accounts for Boyce depot are paid monthly. . Daniel Rollyson moved to approve the treasurer’s report. The motion was seconded by Robert Moore. There being no discussion, the vote to accept the treasurer’s report was approved by acclamation.
New Business:
- Discussion about Paul A. Nagle donation to the Railway Mail Service Library Foundation (RMSLF)
A partial distribution from his estate was received with the stipulation that: “The bequest should be used to continue to assemble, preserve and to present in whatever form, the historical record of the Railway Mail Service and its successor entities.” A portion may later be donated from the RMSLF to the Boyce Railway Depot Foundation for that non-profit organization to pay for annual expenses until the foundation can develop an adequate, self-sustaining cash flow.
- Review of proposed projects with not-to-exceed budgeted amounts
The entire donation amount is unknown since a remaining portion will not be received until an unspecified date during 2019. A list of planned projects appears below along with estimated, not-to-exceed costs. Any projects not included below will be presented at a subsequent Board of Directors meeting for separate consideration and approval.
| PROJECT NAME | DESCRIPTION | NOT TO EXCEED BUDGET |
| BRDF Donation | Donation to Boyce Railway Depot Foundation to cover land rent, insurance, and utility expenses. | $10,000 for 2019 |
- Board of Directors vote on proposed projects
A motion was made to approve the project plan by Daniel Rollyson. Robert Moore seconded the motion. During discussion, Daniel Rollyson asked for a review after the meeting that there is no legal limitation on the Railway Mail Service Library Foundation making a donation to the Boyce Railway Depot Foundation. Following discussion, the approval vote was unanimous.
- Other discussion items presented by Board members
No other topics were raised for discussion.
Next Director’s Meeting:
The next scheduled director’s meeting is Saturday, January 18th, 2020, at 3 PM. If an interim meeting is required, a meeting notice will be sent to each director at least 30 days in advance.
Adjournment:
Robert Moore moved to adjourn the director’s meeting. The motion was seconded by Eileen Rollyson. There being no discussion, the vote to adjourn was approved by acclamation. The meeting adjourned at 3:25 PM on January 20, 2019
Respectfully submitted,
Frank R. Scheer – Secretary